Fill in your vendor details, items, and delivery terms. This tool generates a professional Request for Quotation email — ready to copy, send, or email to yourself. Works for any industry. No account needed.
A Request for Quotation (RFQ) is a formal document or email sent by a buyer to one or more suppliers, asking them to provide pricing for specific goods or services. It is one of the most commonly used procurement documents in B2B purchasing.
A well-written RFQ email includes a clear item list with quantities and specifications, delivery terms (Incoterms), preferred currency, and a deadline for the vendor to respond. Ambiguous RFQs lead to mismatched quotes and delays — this tool ensures you always send a complete, professional request.
Sending your RFQ to multiple vendors simultaneously (typically 3–5) is best practice — it creates competitive pricing pressure and gives you alternatives if a vendor is out of stock or can't meet your timeline.
Include part numbers, material grades, and standards (e.g. ASTM, ISO). Vague specs lead to vague quotes.
Always include a quote due date. 5–10 business days is standard for most commodity items.
Specify FOB, CIF, or your preferred Incoterm upfront to avoid confusion over who pays for freight.
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An RFQ (Request for Quotation) email is a formal message sent to one or more vendors asking them to provide pricing for specific goods or services. It typically includes item descriptions, quantities, delivery terms, and a deadline for the vendor to respond with a quote.
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